Bootcamp Participation Agreement

1 Parties and acceptance

This Agreement is between Better by Design AI, LLC ("Better by Design," "we," "us") and the individual registering for the Program ("you," "Participant"). By checking the acceptance box at checkout and completing payment, you agree to this Agreement. If you are registering on behalf of an organization, you represent that you are authorized to bind that organization to these terms.

2 What the program includes

The 4-Week AI Bootcamp (the "Program") consists of:

• Four live group sessions, one hour each, held weekly on Thursdays, 1:00–2:00 PM ET, beginning Thursday, October 1.
• Written materials, worksheets, and prompt templates distributed during the Program.
• Instruction in the ROCK™ prompting framework and its practical application to your work.

Sessions are delivered by video conference. Enrollment is limited to 10 participants, and no more than two participants from any single organization may enrol in the same cohort. Your registration entitles one named individual to attend; seats may not be shared, split, or used by more than one person. If you wish to enrol additional colleagues beyond that limit, contact us about private team training.

3 Live attendance, no recordings

Sessions are not recorded. No replay, recording, or transcript will be produced or made available afterward, for any reason. This is a deliberate design choice: the Program depends on candid discussion of real work, and participants speak more freely when nothing is being captured.

You are responsible for attending live. No refund, credit, partial refund, or make-up session will be provided for any session you miss, regardless of the reason. Session materials for a missed session will be sent to you by email on request.

You may not record, film, screen-capture, live-stream, or otherwise capture any session, in whole or in part, by any means. Doing so is a material breach of this Agreement and grounds for immediate removal from the Program without refund.

4 Fees and payment

The fee for the Program is $495.00 USD, payable in full at registration. Payment is processed by Stripe; we do not receive or store your full card details. Your seat is reserved only once payment has cleared.

The Program fee is a one-time charge. It does not renew and does not include the Better by Design Community membership described in Part II, which is a separate, optional, and separately priced service.

5 Refund policy

This is the complete refund policy for the Program.

• More than 7 days before Session 1: full refund of $495.00, no questions asked. Email support@betterbydesignai.com; your written request must be received before the deadline. Refunds are issued to the original payment method within 10 business days.
• 7 days or fewer before Session 1, and at any point after the Program begins: no refunds, in whole or in part. By this point your seat has been held and other registrants turned away.
• Missed sessions: no refunds or credits, as set out in Section 3.
• Transfer instead: if you can no longer attend, you may transfer your seat to a colleague at your organization at no charge, provided you notify us in writing at least 3 days before Session 1 and your colleague accepts this Agreement.

Requesting a chargeback or payment dispute in place of following this policy is a breach of this Agreement, and we will provide your acceptance record and this policy to the card network in response.

6 Changes or cancellation by Better by Design

If we need to reschedule a session, we will give you as much notice as we reasonably can and offer a replacement date. If we cancel the Program entirely before it begins, you will receive a full refund. If we cancel the Program after it has begun, you will receive a refund prorated for the sessions not delivered. We may cancel a cohort that does not reach minimum enrollment, with full refunds, up to 5 days before Session 1.

7 Intellectual property and the ROCK™ framework

The ROCK™ framework, along with all Program content (session materials, slides, worksheets, prompt templates, frameworks, methodologies, exercises, and the structure and sequence of the Program itself, collectively, the "Materials") is the exclusive property of Better by Design AI, LLC and is protected by copyright and other intellectual property laws. Nothing in this Agreement transfers ownership of anything to you.

What you may do. We grant you a limited, personal, non-exclusive, non-transferable, revocable license to use the Materials for your own work and the internal work of your employing organization, for as long as this license is not revoked.

What you may not do. Without our prior written permission, you may not:

• Teach, train, present, or deliver the ROCK™ framework or the Materials to any third party, whether paid or unpaid, internally or externally;
• Reproduce, republish, post, distribute, sell, license, or share the Materials with anyone outside your organization;
• Incorporate the ROCK™ framework or the Materials into your own training, course, workshop, consulting offering, template library, or product;
• Create derivative works from the Materials, or use them to develop a competing program;
• Use "ROCK," "ROCK™," "Rockstar," "Better by Design," the bee mark, or any confusingly similar name or mark in connection with any training, service, or product;
• Use the Materials, including by submitting them to an AI system, to generate, train, or produce substantially similar instructional content.

This section survives the end of the Program and the termination of this Agreement.

8 Confidentiality of the room

Participants discuss real work, real constraints, and sometimes real problems at their organizations. What other participants share in a session stays in the session. You agree not to repeat, publish, or attribute another participant's contributions outside the Program without their permission.

9 Educational purpose, no professional advice

The Program is educational. It is not legal, compliance, cybersecurity, privacy, tax, financial, or human-resources advice, and Better by Design is not acting as your lawyer, compliance officer, or professional advisor.

You remain solely responsible for your organization's own policies, obligations, and legal and regulatory compliance, including any rules governing the use of AI tools, data handling, records retention, client confidentiality, and disclosure. Before applying anything from this Program at your organization, confirm it against your own policies and, where appropriate, your own counsel or compliance function.

We make no guarantee of any particular result, outcome, time savings, efficiency gain, or business result from participating.

10 Your data and third-party AI tools

The Program discusses and may demonstrate third-party AI tools (such as Claude, ChatGPT, and Google Gemini). Those tools are operated by their own providers under their own terms and privacy policies; we do not control them and are not responsible for them.

Do not enter confidential, proprietary, personally identifiable, health, financial, donor, client, or otherwise regulated information into any AI tool during the Program, including in exercises and in anything you share on screen. Use redacted or sample data. You are responsible for what you enter into any tool.

11 Conduct

We ask for professional, respectful participation. We may remove any participant whose conduct is harassing, discriminatory, disruptive, or in material breach of this Agreement. Removal for cause is without refund.

12 Limitation of liability

To the fullest extent permitted by law, Better by Design AI, LLC's total aggregate liability arising out of or relating to the Program and this Agreement will not exceed the amount you actually paid us for the Program. We are not liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost profits, lost revenue, lost data, or business interruption, even if advised of the possibility. Nothing here limits liability that cannot be limited by law.

13 Electronic acceptance

You accept this Agreement by checking the acceptance box at checkout. Under the federal E-SIGN Act and applicable state law, that check constitutes your electronic signature and has the same legal effect as a handwritten signature. We retain a timestamped record of your acceptance, and will provide you a copy on request.

14 General

This Agreement is governed by the laws of the Commonwealth of Virginia, without regard to its conflict-of-laws rules, and the state and federal courts located in Chesterfield County, Virginia will have exclusive jurisdiction. This Agreement, together with Part II if you join the Community, is the entire agreement between us regarding the Program and supersedes any prior discussions. If any provision is found unenforceable, the rest remains in effect. Our failure to enforce a provision is not a waiver of it. You may not assign this Agreement except as expressly permitted in Section 5. We may update these terms for future cohorts; the version you accepted at checkout governs your enrollment.

1 Optional and separate

The Better by Design Community (the "Community") is a separate, optional subscription service. It is not included in the Program fee, and you are not required to join it to participate in the Program or to receive anything the Program includes. You join only by separately signing up and providing a payment method.

2 What membership includes

• Access to the private Better by Design community space, hosted on Skool.
• Ongoing discussion, prompt review, and troubleshooting with Chiara and other members.
• Office hours and member resources as offered from time to time.

Community content is delivered live and in writing. Consistent with Part I, Section 3, live sessions are not recorded, and membership does not include replays of Program sessions.

3 Fees, free trial, and automatic renewal

Please read this section carefully. It describes a recurring charge.

• Membership is $50.00 USD per month.
• Your first 30 days are free, beginning on the day you sign up. A valid payment method is required at signup, but you are not charged during the free period.
• Unless you cancel before your free period ends, your membership automatically renews and your payment method will be charged $50.00 on the day the free period ends, and $50.00 every month thereafter on that same day, until you cancel.
• We will email you a reminder 7 days before your first charge, stating the amount, the date, and how to cancel.
• We may change the price with at least 30 days' written notice before it takes effect. If you don't want the new price, cancel before it applies.

4 Cancellation

You may cancel at any time, for any reason, using the manage-subscription link in any receipt we send you, or by emailing support@betterbydesignai.com. No phone call, no retention conversation, no explanation required.

• Cancel during your free 30 days and you are never charged anything.
• Cancel after billing begins and your membership continues through the end of the month you've already paid for; it will not renew after that. We do not prorate or refund partial months.
• Canceling the Community has no effect on your Bootcamp seat.

5 Community content and conduct

Everything posted by Better by Design in the Community is covered by the intellectual property terms in Part I, Section 7, including the prohibition on teaching, redistributing, or repurposing the ROCK™ framework and Materials. Do not screenshot or repost member discussions outside the Community.

You retain ownership of what you post, and grant us a non-exclusive license to display it within the Community for the purpose of operating it. Do not post confidential, regulated, or personally identifiable information belonging to your organization, its clients, or its donors.

We may suspend or remove a member for conduct that is harassing, discriminatory, disruptive, promotional, or in breach of these terms. If we remove you for cause, no refund is due.

6 Third-party platform

The Community is hosted on Skool, a third-party platform with its own terms of service and privacy policy, which you also agree to by joining. We are not responsible for Skool's availability, security, or practices. If the Community moves to a different platform, we'll give you reasonable notice.

7 Termination by us

We may discontinue the Community with 30 days' notice. If we do, we will cancel all memberships and refund any month you have paid for but not received.

8 General

Sections 9, 10, 12, 13, and 14 of Part I (educational purpose, your data and AI tools, limitation of liability, electronic acceptance, and general terms) apply equally to the Community and are incorporated here by reference.